Email Archiving

When Archiving is Mandatory

Efficient, long-term email management is key to a company’s success. Only those who are able to use emails efficiently over many years as a communication tool, as well as one of the most valuable information resources of our time, can truly consider themselves ready for the future. As companies accumulate more and more unstructured data, the question of where to store it — and how to retrieve it easily when it’s needed — is increasingly important. Email has been a standard in office communication for years, of course, but with more of those messages containing attachments like PowerPoint slides and images, the amount of disk space email takes is rapidly growing. Meanwhile, regulations like Sarbanes-Oxley (SOX) and new e-discovery rules make it increasingly important not just to store messages, but to be able to retrieve them quickly. It’s no surprise, then, that companies are increasingly looking at the benefits of email archiving.

Your email inbox contains all sorts of information. It can range from quick inter office exchanges to extremely important data that you may need to refer back to in the future. It also might be required to save all emails for several years, in order to comply with industry governance. So how simple is it for you to go back and find old, deleted, or drafted emails? How secure is that archive? Certain factors such as how much storage space, security and ease of search come into play when it comes to choosing the email platform for your company.

How it works?

Email Archiving in the cloud is a service that helps organizations store, manage and discover business-critical information. It requires no hardware, software, or client plug-ins. Email archiving also offers an intuitive end user experience with seamless archive access from Outlook, Outlook Web App, Smartphone, Tablet, Notes or supported web browsers.

What’s in it for you?

Expedite searches. Find the information you need with search-within-search capabilities that deliver results in seconds from your desktop, smart phone or tablet. This means there is no need to look through tons of files. Improve server performance, shrink backup and recovery time. Store information in the archive and confidently expiring messages saved on the mail server.

Reduce management burden for IT. With rapid deployment and automatic upgrades and support, management is simple. This will free up your IT people to take on other tasks.

Compliance. It’s rapidly becoming a must-have requirement for many companies. The US is leading this trend, but the rest of the world is following and it will eventually become the norm.

PST Management. Users may have moved email from their live mailbox out into ‘personal folders’ (otherwise known as PST files) stored locally.